Keep running your business even if your internet connection goes down.
While Excel is an excellent, cost-effective tool for daily tracking and small to medium stations, it does have limitations as your business scales:
Tracking cash, card, and credit sales per shift. Since petrol pumps have high footfall, the Excel sheet must auto-sum total sales and compare it to the actual cash in the drawer. petrol pump accounting in excel sheet download
I can provide the or a structural layout tailored to your specific station design.
| Product | Opening Stock (L) | Received (L) | Total Available | Total Sales (L) | Dip Reading (L) | Variation (L) | Status | | :--- | :--- | :--- | :--- | :--- | :--- | :--- | :--- | | Petrol | 2,000 | 5,000 | 7,000 | 1,200 | 5,750 | -50 | | | Diesel | 1,500 | 4,000 | 5,500 | 800 | 4,695 | -5 | Acceptable | Keep running your business even if your internet
=Opening_Stock + Purchases - Total_Sales
Shift (Morning/Evening), Attendant Name, Expected Sales Cash, Actual Cash Collected, Card Payments, UPI/QR Payments, Credit Sales, Shortage/Surplus. 4. Credit Ledger (Credit Customer Management) I can provide the or a structural layout
Petrol pumps operate in shifts. At the end of a shift, the collected cash, card receipts, and mobile wallet payments must match the total sales calculated from the meters.
While expensive, specialized Point of Sale (POS) software exists, Microsoft Excel remains the most accessible, flexible, and cost-effective tool for daily fuel station bookkeeping.
= SUMIF(Credit_Sales_Customer_Column, "Client Name", Amount_Column) - SUMIF(Payments_Customer_Column, "Client Name", Payments_Received_Column) Use code with caution. 4. Key Metrics to Monitor Daily
The main input sheet where you enter daily meter readings, cash, and credit sales.